Managing Job Descriptions
An effective review process, compensation plan or hiring cycle all begin with a solid, shared understanding of what the requirements and competencies are for a particular job or job family. HR TMS Jobs automates this process, captures all the necessary documentation and archives it as well.
There are two kinds of people:
Those who know the job & Those who know how to write the description
...and they are never the same person.
Collaboration between HR, Managers, and Subject Matter Experts
HR doesn’t possess the expertise needed to fully manage technical job descriptions. Managers sometimes modify jobs to suit specific people, creating unnecessary jobs, and fail to report changes to HR. Effective corporate strategy, and regulatory compliance rely on HR and managers working together. The HR TMS Job editing interface makes it easy for managers or anyone with specialized knowledge to make changes to the job description in a controlled and traceable way. This enables HR or other administrators to identify and review the changes, accept or reject them, or consequently seek more input.
New Job Descriptions: Standards, Templates, Building Blocks
Work from templates that carry standards for the whole organization or even for a specific region, department or job family. These templates are easily and quickly built using a wide range of building blocks created to accommodate scores of job descriptions. No new job will need to be created from scratch.
Performance and Compensation Management start with a clear Job Description
HR TMS Jobs provides rich functionality for developing competencies that can be included in performance reviews and as part of compensation determinations. As part of the HR Talent Management Suite, you have direct access to Job Descriptions from the Performance and Compensation applications. This facilitates the process of validating competencies and requirements with performance and pay information. You have all the tools you need for an advanced pay-for-performance system.
When the Human Resources department tries to manage job descriptions on their own they face a number of limitations and issues:
- Too Many Jobs For HR to effectively manage
- Jobs become stale because updating them is too complicated to manage
- HR doesn’t possess the expertise needed to manage technical job descriptions
When individual managers try to manage job descriptions, a different set of issues usually arises:
- Changes are not communicated to HR
- Managers modify jobs to suit specific people creating unnecessary jobs
- Managers change the jobs to the point that it affects pay grade
HR TMS Job Description Manager gives HR centralized control to enforce standards across departments, maintain the salary grade structure and ensure that individuals doing the same work are evaluated and compensated by the same standards. However, only by collaborating with managers can HR access the detailed technical and real day-to-day knowledge needed to make a job description truly accurate and effective. HR TMS Job Description Manager provides an on-line process that fully supports both perspectives.
The HR TMS Job Description Manager comes as an integrated module in either HR TMS Performance or HR TMS Compensation or as an efficient and effective stand-alone application.
Don Berman provides some further explanation and a tutorial demonstration in the videos below.
The HR TMS Jobs application provides a rich set of functionality:
- Central management of a wide range of competencies, requirements, or practically any other attribute
- Support for multiple compliance requirements (ADA, FLSA, OSHA, Joint Commission, etc.)
- Administrators and managers have visibility into which employees are in each job and which managers are responsible for those jobs
- Robust collaboration and editing tools facilitate a synchronous inclusion of subject matter experts in the process
- Multiple archival and publishing formats for recruiting, performance review, and inclusion in other performance systems.
