Like other functions within HRTMS Jobs, the Job Description Approval Flag feature is only visible to whom you authorize access. When an unauthorized employee wants to view what job descriptions are approved and which are not, they will see the value “False” next to the ‘ShowUnapprovedJobs’ which means they are not able to view unapproved descriptions. When an authorized employee wishes to view this section and sees the value “True” this indicates that they do have the ability to view both approved and unapproved job descriptions. (see Exhibit 1-A) Usually, the nodes that are accessed by the administrators will have this property set the True, and the nodes used by Recruiters and other read-only users will be False. This security feature helps eliminate confusion of what job descriptions is the most current as well as the need for administrators to inform read-only users of an updated version.
Also embedded within this feature is the ability to search and filter based on the Approval Flag. Administrators can easily select either true, to view approved job descriptions, or false, for unapproved descriptions when filtering for “Filter by Approval Flag”. (see Exhibit 2-A)
Now you know how to view approved and unapproved descriptions now to show you how to set approval flags. By accessing this function from the Tasks\Revision Workflow Functions\Set Approved Flag menu, you can set Approved Flag for selected or all job descriptions in the system. (see Exhibit 3-A)
You can display the approved status in the main Job Description grid. The Approved Flag feature is a property on the Job Description record, and can be used in a grid column definition, as shown in Exhibit 4-A. The value will then appear in the grid like in Exhibit 4-B.